Deadline:December 9, 2014.
Connected Development [CODE] is a non government organization whose mission is to improve access to information and empower local communities in Africa. We strengthen local communities by creating platforms for dialogue, enabling informed debate, and building capacities of marginalized communities which will bring about social and economic progress within communities, while promoting transparency and accountability.
CODE is looking for committed, motivated and dynamic persons to join the team to contribute and enhance their activities in a professional, efficient and effective manner.
Applicants are hereby invited from suitable qualified persons for a three month Internship Program as an Executive Assistant and Communications Intern. (Our internship position can be renewed up to a maximum of 3 months more, if intern is found suitable on-the-job)
Under the leadership of The Chief Executive, the Executive Assistant & Communications Intern will provide overall guidance and leadership in the areas of Documentation and Knowledge Management including the coordination of various program activities and dissemination of information and research findings to CSOs practitioners, project partners and the public at large. S/he will collaborate with project staff, research networks and knowledge dissemination hubs worldwide to produce and package research findings, share relevant technical information and create communications and dissemination materials/products relevant to civil societies in Africa. Further, the Interns will participate in analysing and synthesising research findings and programme experiences and will assist in the documentation of successful practices. S/he will facilitate, through multiple venues, mechanisms, and technology, effective processes, systems and tools to share knowledge to CODE’s partners, beneficiaries and other stakeholders. The Interns will be a member of the management team. S/he will also provide technical writing assistance to staff and partners.
Executive Assistant (3 months Internship) at Connected Development [CODE]
Work Hours (8am – 5pm) from Monday – Friday except during public holidays and sometimes might need to be present at our events during the weekend
Gender: Female only
This position will perform scheduling, meeting logistics, guest receiving and general administrative assistance for multiple experts and team as a shared resource. This role takes an administrative intern to juggle priorities, understand requests and needs and deliver clear and professional communications and support. This role will participate on administrative projects, deliver and track proposals, and will partner with all levels of staff, experts and the full administration team.
Administrative Responsibilities Include
Support and coordinate schedules and administrative requests for multiple CODE projects.
Anticipate and respond with quality, professional administrative support
Prepare expense reconciliations for team and volunteers
Shepherd contract or proposal process, orientation schedule, onboarding and offboarding when requested
Work well with all levels of the organization; editors, volunteers, staff, technical staff, contractors, Experts etc.
Provide administrative solutions and quality support at all times.
Hold confidentiality and ability to work with sensitive matters and information.
Ability to work with colleagues who do not have English as primary language
Special projects as assigned including working on small to large events with other team members
A year of administrative support in a medium organization / voluntary organization / academic institution
Bachelor’s degree in any field
Demonstrated technical aptitude and savvy, ability to adjust, learn and use new and different open source s/w.
Excellent calendar management and meeting preparation skills
Setting up Teleconference and video conferencing meetings
Comfortable and experienced with technology, various a/v equipment, and s/w.
Excellent writing and communication skills.
Expert in the use of Microsoft Office Suites
Excellent organization and planning skills
Superior attention to detail and ability to anticipate needs and provide solutions
Excellent ability work with all levels of staff including a wide range of diversity of staff
Ability to learn, adapt and thrive in changing technical environment
Must enjoy supportive, service oriented administrative work within a team of professionals
Additional Desired Qualifications
Experience in event planning, local or international travel and speaking additional languages (Hausa is a priority)
Open Source knowledge and strong desire to learn and be part of free access and open source movement
Working with Spreadsheets as a Travel and Expense system
International time zone and virtual community experience
Working with virtual communities
Experience with editing on Wikipedia, Google Documents or other wiki projects
1 a. interested applicants must send the following to the email address at firstname.lastname@example.org
- Application letter together with a Curriculum Vitae/Resume in MS Word or PDF;
- At least, names of 2 referees must be included in the CV
- Deadline for submission of application is December 9, 2014.
- Only shortlisted applicants will be contacted.